PROFESSIONAL BUSINESS MANAGER

Division:
Library
Open Date:
04-30-2019
Closing Date:
05-20-2019
Salary:
$24.47
Employment Type:
Part Time with Retirement, Vacation and Sick Leave
Location:
Weber County, Utah

Job Description:


OVERVIEW

Under administrative directive from a Senior staff member, a Business Manager I performs the following types of entry level professional duties: Accounts for and manages all resources allocated to a library division or to a system-wide including but not limited to personnel, budget authority, equipment and software, space and other physical assets in the provision of library services. Each employee must annually sign and successfully complete a results oriented performance plan, based upon the specific job duties for the position and upon the individual employee's performance needs.

YOUR RESPONSIBILITIES

Collection Management: Evaluates collection development procedures and benchmarks. Develops and involves staff in an ongoing, written collection development plan. Develops appropriate training opportunities for self and others. Supervises the development of guidelines for system purchasing plans. Supervises the implementation of guidelines for system weeding plans. Develops procedures for the maintenance of the bibliographic and customer databases. Supervises employees with personal and professional knowledge of subject areas in the collection management process. Supervises efficient and effective materials selection, acquisitions, and cataloging. Evaluates the selection, acquisitions, and cataloging of library materials. Is responsible for managing all division or system-wide service resources to obtain the following results:

Fiscal Management: Evaluates procedures to ensure that public funds are received, recorded, deposited, and expended in an acceptable and honest manner. Develops and submits an annual budget request, which reflects actual needs of the division for which they are accountable. Develops and supervises the development of staff training to ensure that the highest standards of accuracy and integrity are met in all areas of fiscal responsibility. Develops system fund raising activities. Develops and supervises the preparation of bids and specifications for purchasing goods, equipment, supplies, and services. Evaluates expenditures to ensure that funds are used in an appropriate, efficient, and timely manner.

Is responsible for managing all division or system-wide service resources to obtain the following results:

Personnel Management: Evaluates personnel matters in order to determine training needs, transfers, and disciplinary options. Develops methodologies for appropriate and effective communication at all levels. Develops and supervises appropriate training opportunities for staff development. Develops quantifiable performance standards to be used as criteria for evaluating performance of self and others. Develops solutions to deal with problems associated with below standard performance of self and others. Supervises the development of incentive systems that ensure outstanding work performance in their division is routinely acknowledged. Supervises efficient and effective use of staff, helping employees focus work time upon activities which support agreed upon system and division goals and priorities. Supervises the documentation of work performance. Evaluates employee work schedules (paid and volunteer) to ensure adequate staffing and the best use of available resources. Evaluates employee performance to determine achievement of performance standards. Is responsible for managing all division or system-wide service resources to obtain the following results:

Program Management: Evaluates current offerings in order to identify and solve problems, plan for change, and increase the quality of library-sponsored programs. Develops a programming plan which advances the mission, roles, goals, and principles of the library system. Supervises the development of system guidelines for tours, outreach activities, and library-sponsored events. Supervises the appropriate use of meeting rooms and exhibit areas. Evaluates all exhibits, public performances, and other library-sponsored events. Is responsible for managing all division or system-wide service resources to obtain the following results:

Property Management: Evaluates the physical plant and on-site operations of the library and designs plans for maintaining the integrity of the library's physical assets. Develops a library-specific risk management plan which ensures a safe environment for staff and customers. Develops and evaluates procedures to protect library assets from theft. Supervises an on-call schedule to cope with public needs or building related emergencies. Supervises management of storage areas where library surplus equipment, furniture, shelving, tools, parts, and supplies are stored to provide inventory control. Supervises building management budgets. Evaluates contracts to ensure that services are being provided according to the established terms and renews or renegotiates contracts when appropriate.

Is responsible for managing all division or system-wide service resources to obtain the following results:

Public Service Management: Evaluates current system functions and services in order to identify and solve problems, plan for change, and increase the quality of customer service. Develops and supervises the implementation of a quality customer service program. Develops and supervises quality reader’s advisory services. Develops and supervises quality reference and referral services. Supervises quality customer accounts management services. Develops and supervises quality staff training programs. Develops and supervises the implementation of a public relations plan to promote library programs and services. Evaluates for the continual improvement of customer service.

Technology Management: Evaluates technology resources to determine the relative strengths and weaknesses of the library technology infrastructure. Develops short and long-range plans which identify and solve problems, help the library keep pace with the changing information environment, and increase the quality of library services. Develops a complete maintenance program for the library’s computer, telecommunications, and other technology resources. Supervises public and staff utilization of computer and other technological resources. Evaluates technology related services to determine their relative effectiveness in delivering information resources to the public.

ABOUT YOU

Professional tasks which require a special background and education on the basis of which library needs are identified, problems are analyzed, goals are set, and original and creative solutions are formulated, integrating theory into practice, planning, organizing, communicating, and administering successful programs of service to users.  In defining services to library users, the employee recognizes potential users as well as current ones, and designs services which will reach all who could benefit from them.  Managers are hired for their professional knowledge of librarianship, but they are also hired for their ability to perform management functions such as the allocation and management of personnel resources, fund accounting, cost-benefit analysis, spreadsheet design, and application of computer software programs to enhance efficiency and effectiveness of services to staff and the public.  Managers may also be hired to provide direct service to the public.

Graduation from an American Library Association (ALA) accredited university with a Master's degree in library science or a Master’s degree in a related field such as accounting, computer science, or public administration or an equivalent combination of education and experience.  Training and relevant experience working with the public in a team management environment.

Must have the ability to help develop and follow Board policy and Library Administrative plans and procedures, take initiative, work extremely well with staff and public, and accept responsibility for his/her own actions and the actions of others.

Must be able to operate and trouble shoot all equipment in the library division (stand-alone and network computers and printers, satellite distribution systems, microfilm machines, reading machines for the blind, etc.) and utilize all applications software. 

Must have a working knowledge of all major services and programs offered by public library systems.

YOUR SPECIAL QUALIFICATIONS

Must be able to work rotating shifts (seven days a week), flexible hours (morning, afternoon, and evening), and holiday hours when the library is open.  All Associate Manager staff will work a minimum of two evenings per week and will alternate weekend shifts with the other employees in their divisions.  They will also work holiday hours in equal proportion to those of other employees in their division.

Business Manager staff are not exempt from the Fair Labor Standards Act.  Under the guidelines of the law, they may be required to work extra hours to cover for those employees who may be on vacation, sick leave, etc.

PHYSICAL DEMANDS

While performing this job the employee is regularly required to lift up to twenty-five pounds, and occasionally up to fifty pounds.  Must remove library materials from shelves at a maximum height of six feet; use hands to finger, handle, feel, or operate computer keyboards, tools, or controls; and reach with hands and arms.  Must be able to move about the area, talk clearly with customers, and hear customer responses.  Must have excellent close vision and good distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is required to walk, sit, climb, balance, stoop, kneel, crouch, and crawl.

WORK ENVIRONMENT

While performing the duties of this job, the employee regularly works in a library public service environment or in a business office environment.


Weber County is an Equal Opportunity Employer.
To request an accommodation or for technical assistance please call us at 801-399-8623