OFFICE SPECIALIST III

Division:
Clerk Auditor
Open Date:
05-13-2019
Closing Date:
05-27-2019
Salary:
$13.07 - DOQ
Employment Type:
Part Time No Benefits
Location:
Ogden, Utah

Job Description:


OVERVIEW

Under the general supervision of an administrative superior, performs complex and specialized clerical work which often requires the exercise of independent judgment.

YOUR RESPONSIBILITIES

(Any one position may not include all of the duties listed, nor do the listed examples include all duties that may be found in positions of this class.) Receives, reviews, corrects, and processes applications for passports, marriage licenses, and tax relief, as well as various other forms and applications as needed. Receives telephone calls, electronic communication, and in-person visits, handling any questions or matters of a technical nature and directing others to the appropriate staff member. Composes and processes routine correspondence, reports, forms, billings, payments, certificates, applications, and other material; examines for accuracy and completeness, makes additions or resolves discrepancies by consulting with supervisor or other employees as appropriate. Adheres to strict confidentiality. Communicates complex information in an easy to understand way both written and orally. Locates and applies appropriate rules, code, and law to circumstance as trained. Reviews correspondence and reports; determines information to be extracted for further use; determines routing and filing. Determines and collects fees where some degree of personal judgment is involved in the decision; ensures receipts, notices, certificates, and licenses and keeps records of transactions. Operates office equipment as required. Performs related work as required.

ABOUT YOU

Education: High school graduate or equivalent.

Experience: Three years of increasingly responsible experience in clerical work.  Work experience must be appropriate to the position to be filled.

Knowledge: Considerable knowledge of modern office practices and procedures; considerable knowledge of grammar, spelling, and punctuation; considerable knowledge of the specialized duties required by the position.

Skills: Skilled in typing at 40 wpm.

Abilities: Ability to perform complex clerical work requiring moderate exercise of independent judgment;  ability to make mathematical computations rapidly and accurately; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, other departments, and the general public

YOUR SPECIAL QUALIFICATIONS

Must be bondable and able obtain a Utah Notary Public Certification.

Must be eligible to obtain a U.S Department of State Passport Acceptance Agent Certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately noisy.


Weber County is an Equal Opportunity Employer.
To request an accommodation or for technical assistance please call us at 801-399-8623