Under administrative directive from a Senior staff member, a Specialist I performs the following types of entry level professional duties:
Bibliographic control; collection development; equipment maintenance; utilization of software applications; network administration; reference, referral, and on-line services; in-depth reader’s advisory and bibliotherapy; original cataloging; program administration; employee supervision; and other tasks of an entry level professional nature as required by the department.
Each employee must annually sign and successfully complete a results-oriented performance plan based upon specific job duties for the position and upon the individual employee's performance needs.
(Note: Any one position may not include all of the results listed, nor do the listed examples include all of the results which may be found in positions of this class. That is, employees may add results, and specific areas of assignment within the library may require the employee to perform fewer results than in other areas.)
Specialists will write “BY” statements which will utilize the skills they bring to the job as a result of formal education in specialized fields other than librarianship. Skills in fields other than librarianship are secondary to the mission of the organization; they, therefore, do not command the same salary payment as library professionals.
Collection Management: Evaluates collection development procedures and benchmarks. Develops and involves staff in an ongoing, written collection development plan. Develops appropriate training opportunities for self and others. Supervises the development of guidelines for system purchasing plans. Supervises the implementation of guidelines for system weeding plans. Develops procedures for the maintenance of the bibliographic and customer data bases. Supervises employees with personal and professional knowledge of subject areas in the collection management process. Supervises efficient and effective materials selection, acquisitions, and cataloging. Evaluates the selection, acquisitions, and cataloging of library materials.
Fiscal Management: Evaluates procedures to ensure that public funds are received, recorded, deposited, and expended in an acceptable and honest manner. Develops and submits an annual budget request which reflects actual needs of the division for which they are accountable. Develops and supervises the development of staff training to ensure that the highest standards of accuracy and integrity are met in all areas of fiscal responsibility. Develops system fund raising activities. Develops and supervises the preparation of bids and specifications for purchasing goods, equipment, supplies, and services. Evaluates expenditures to ensure that funds are used in an appropriate, efficient, and timely manner.
Personnel Management: Evaluates personnel matters in order to determine training needs, transfers, and disciplinary options. Develops methodologies for appropriate and effective communication at all levels. Develops and supervises appropriate training opportunities for staff development. Develops quantifiable performance standards to be used as criteria for evaluating performance of self and others. Develops solutions to deal with problems associated with below standard performance of self and others. Supervises the development of incentive systems that ensure outstanding work performance in their division is routinely acknowledged. Supervises efficient and effective use of staff, helping employees focus work time upon activities which support agreed upon system and division goals and priorities. Supervises the documentation of work performance. Evaluates employee work schedules (paid and volunteer) to ensure adequate staffing and the best use of available resources. Evaluates employee performance to determine achievement of performance standards.
Program Management: Evaluates current offerings in order to identify and solve problems, plan for change, and increase the quality of library sponsored programs. Develops a programming plan which advances the mission, roles, goals, and principles of the library system. Supervises the development of system guidelines for tours, outreach activities, and library sponsored events. Supervises the appropriate use of meeting rooms and exhibit areas. Evaluates all exhibits, public performances, and other library sponsored events.
Property Management: Evaluates the physical plant and on-site operations of the library and designs plans for maintaining the integrity of the library's physical assets. Develops a library-specific risk management plan which ensures a safe environment for staff and customers. Develops and evaluates procedures to protect library assets from theft. Supervises an on-call schedule to cope with public needs or building related emergencies. Supervises management of storage areas where library surplus equipment, furniture, shelving, tools, parts, and supplies are stored to provide inventory control. Supervises building management budgets. Evaluates contracts to ensure that services are being provided according to the established terms and renews or renegotiates contracts when appropriate.
Public Service Management: Evaluates current system functions and services in order to identify and solve problems, plan for change, and increase the quality of customer service. Develops and supervises the implementation of a quality customer service program. Develops and supervises quality reader’s advisory services. Develops and supervises quality reference and referral services. Supervises quality customer accounts management services. Develops and supervises quality staff training programs. Develops and supervises the implementation of a public relations plan to promote library programs and services. Evaluates for the continual improvement of customer service.
Technology Management: Evaluates technology resources to determine the relative strengths and weaknesses of the library technology infrastructure. Develops short and long range plans which identify and solve problems, help the library keep pace with the changing information environment, and increase the quality of library services. Develops a complete maintenance program for the library’s computer, telecommunications, and other technology resources. Supervises public and staff utilization of computer and other technological resources. Evaluates technology related services to determine their relative effectiveness in delivering information resources to the public.
Professional tasks which require a special background and education on the basis of which needs are identified, problems are analyzed, goals are set, and original and creative solutions are formulated, integrating theory into practice, planning, organizing, communicating, and administering successful programs of service to users. In defining services to library users, the employee recognizes potential users as well as current ones, and designs services which will reach all who could benefit from them. Specialists are hired for their specialized body of knowledge, but they are also hired for their ability to serve the public.
Graduation from an accredited university with a Master's degree in a subject relevant to the area of assignment in the library system and relevant experience working with the public in a team management environment.
Must have the ability to help develop and follow Board policy and Library Administrative plans and procedures, take initiative, work extremely well with staff and public, and accept responsibility for his/her own actions.
Must be able to operate and trouble shoot all equipment in the library division (stand-alone and network computers and printers, satellite distribution systems, microfilm machines, reading machines for the blind, etc.) and utilize all applications software.
Must have a working knowledge of basic library services and programs offered by public library systems.
YOUR SPECIAL QUALIFICATIONS:
Successful applicants will have a minimum of two years relevant education and experience in holding people accountable for their behavior in a public environment while protecting assets from Vandalism/theft. Preferred applicants will be fluent in English and Spanish. Library positions require flexibility in working rotating shifts, including evenings and weekends.
Must be able to work rotating shifts (seven days a week) and flexible hours (morning, afternoon, evening, and holiday hours) when the library is open. All Senior Library Staff will work a minimum of one evening per week and will alternate weekend shifts with the other employees in their division. They will also work holiday hours of equal proportion to those of other employees in their division.
All Professional Staff (Librarians and Specialists) are exempt from the Fair Labor Standards Act. They may be required to adjust their work schedule to accommodate emergencies, special projects, etc.; and to cover for those employees who may be on vacation, sick leave, etc.
While performing this job the employee is regularly required to lift up to twenty-five pounds, and occasionally up to fifty pounds. Must remove library materials from shelves at a maximum height of six feet; use hands to finger, handle, feel, or operate computer keyboards, tools, or controls; and reach with hands and arms. Must be able to move about the area, talk clearly with customers, and hear customer responses. Must have excellent close vision and good distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is required to be able to walk, sit, climb, balance, stoop, kneel, crouch, and crawl.
While performing the duties of this job, the employee regularly works in a library public service environment or in a business office environment.
Weber County is an Equal Opportunity Employer.
To request an accommodation or for technical assistance please call us at 801-399-8623